Jubilee Reading Room,
99 The Causeway
BURWELL Cambridge CB25 0DU
Tel: 01638 743 142
Email us
9th June 2020 Agenda
26th May 2020 Minutes
BURWELL PARISH COUNCIL
The Jubilee Reading Room
99, The Causeway, Burwell Cambridge. CB25 0DU
Telephone/Fax 01638 743142
E Mail burwellpc@burwellparishcouncil.gov.uk
Minutes of the Meeting of Burwell Parish Council held virtually using Zoom* at 7.30p.m. on Tuesday 12th May 2020.
*(The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) Regulations 2020
Also present County Councillor Joshua Schuman and one member of the public.
FC/120520/1 Apologies
Apologies for absence were received from Derek Reader, District Councillors Lavinia Edwards and David Brown.
FC/120520/2 Declarations of any interests known to Councillors
Max Jamieson declared an interest in matters relating to the Skate Park at the Recreation Ground.
FC/120520/3 Approval of Minutes of the following meetings:
The minutes of the Full Council meeting held on 10th March were approved. Proposed by Paul Webb and seconded by Hazel Williams.
The minutes of the following meetings were approved. Proposed by Brenda Wilson and seconded by Don Harrison.
Extraordinary Meeting on 23rd March 2020
Strategy Group C-19 Meeting on 31st March 2020
Strategy Group C-19 Meeting on 7th April 2020
Strategy Group C-19 Meeting on 14th April 2020
Strategy Group C-19 Meeting on 21st April 2020
Strategy Group C-19 Meeting on 28th April 2020
Strategy Group C-19 Meeting on 5th May 2020
FC/120520/4 (The Local Authorities and Police and Crime Panels (Coronavirus)
(Flexibility of Local Authority and Police and Crime Panel Meetings) Regulations 2020,
Council noted the removal of the requirement to hold statutory meetings as follows:
The Annual Parish Meeting
The Annual Meeting of the Parish Council
The following were ratified with the exception of the trustees for Pauline’s Swamp, which
according to the trustees document can only be agreed by the trustees. Michael Swift as out
going Chairman of the Trustees recommended that the Trustees should ratify the positions in
the same way as the Council has ratified officers and representatives.
Ratification for Chair, Vice Chair, Working Groups, Trustees of Burwell Day Centre, Representatives of Outside Bodies as at 23rd March 2020 to continue until the next Annual Meeting of the Parish Council to be held in May 2021.
FC/120520/ 5 County and District Reports
Written reports had been received from District Councillor David Brown and County Councillor Joshua Schumann. Councillor Schumann promised to forward a further report to the Council in the next few days covering the day to day operations of the County Council.
Councillor Schumann explained that there would be delays in asphalt work to the roads as a result of difficulties in getting supplies during the lock down. He acknowledged receipt of an application of interest for community capital grant funding for the Gardiner Memorial Hall. The County Council are in discussions with the Scouting Organisation about possible use of the old Fire Station building. County Council Staff and Councillors have been assisting with supporting the vulnerable during the Covid-19 pandemic and members were asked to let the Council know if they felt any one had been missed out.
FC/120520/6.1 Planning Applications
Council considered the following Planning Applications:
20/00483/FUL 16 Parsonage Lane
Construction of 2 bedroom, two storey detached dwelling and associated works (resubmission of withdrawn 20/00001/FUL)
Objection – Support of neighbours objections and concern that residents affected by the proposal in Parsonage Close had not been notified.
20/00473/FUL 35 North Street
To install 4 garden buildings in grounds of listed house, comprising of wooden ship lap garden shed, aluminum/acrylic glazing greenhouse, wooden summerhouse and “Victorian Wall Garden” style wooden greenhouse
No objection as long as the buildings remain for domestic purposes
20/00510/PIP 4 Hythe Lane
Permission in principle for residential development of two semi-detached dwellings with associated parking to replace existing dwelling and garage
No objections
FC/120520/6.2 Planning Decisions from District Council
Council noted the following Planning Decisions:
19/01236/FUL and 19/01237/LBC May Cottage 46 High Street – Approval
Proposed single storey rear extension, internal alterations, insertion of new first floor bathroom with window, removal of existing cement render, repairs to masonry and clunch walls, application of new lime-based render with lime wash decoration and replacement of plastic and missing rainwater goods with new powder coated metal rainwater goods.
20/00268/FUL 33 Kingfisher Drive – Approval
Proposed demolition of existing rear gable and erection of two storey rear extension and internal alterations
19/01602/VAR Old Dairy Barn, Ness Road - Approval
To remove Condition 10 (The occupation of the dwelling shall be limited to a person solely or mainly working at Nesslands Kennels and Cattery, Ness Road
FC/120520/6.3 Trees/Environment
Notification of approved (ECDC) tree works - None
FC/120520/7 Finance
Consideration of payment to the following
|
British Gas |
Cemetery Chapel Final Bill |
£95.73 |
||
|
British Gas |
Pavilion/Recreation Ground Final Bill |
£31.99 |
||
|
British Gas |
Gardiner Memorial Hall Final Bill |
£36.14 |
||
|
British Gas |
Mandeville Hall Final Bill |
£15.24 |
||
|
Latta Hire |
Balance of Toilet Hire |
£75.90 |
||
|
G Rowland |
Mileage |
£57.25 |
||
|
Salaries, Tax, NI, Superannuation |
£6,426.99 |
|||
|
Lloyds Bank |
Various administration and supplies |
£240.49 |
||
|
Total Payments |
£6,979.73 |
|||
|
|
|
|||
All payments were approved. Proposed – Don Harrison, seconded Jenny Moss.
FC/120520/8 Action Points Update
The following updates were noted:
The £7707.90 Section 106 money for the CCTV System at the Recreation Ground has been received. The last update on the Burwell to Exning cycleway had been forwarded to members of the Council. No workings days at Pauline’s Swamp have been held and the meeting due to be held on 2nd April 2020 had been cancelled and is due to be rearranged. The freehold of the toilets to rear of the Jubilee Reading Room has now been transferred to the Parish Council.
The latest proposal for remedial work needed to prevent the ceiling of room one at Mandeville Hall has been checked by Gawn Associates and his comments are due to be passed on to Smithers Purslow. The MVAS sign is still situated in Swaffham Road, but is not operational as the battery needs to be changed and this has not been possible during lockdown. The County Council Highways Dept. has been contacted to find out if any amendment could be made to the Memorandum of Understanding covering MVAS Units so that batteries can be changed and the units moved whilst meeting social distancing requirements during lockdown.
FC/120520/9 Group Reports
Consideration of notes from the Finance and General Purposes Meeting held on 5th May 2020
Council noted the report from the Finance and General Purposes Meeting convened to consider the current financial position and the likely affect that the loss of income as a result of not being able to hire out the halls due to Coronavirus would have on this year’s budget. It will be necessary to carefully monitor budgets during the year.
FC/120520/10 Parish Reports: -
Weekly Property Reports
The Clerk reported that the handyman and keyholder had continued to carry out regular checks on properties and assets and that nothing had arisen which required Council’s attention.
FC/120520/11 Other County & District Matters: -
Council noted the following Temporary Traffic Order:
FC/120520/12 Other Reports - None
FC/120520/13 Correspondence - None
FC/120520/14 Consideration of the following items:
The Chair informed Council that two matters had arisen since the agenda had been issued which required urgent attention. The first being the purchase of a contract for a sim card for the transfer of data from the Recreation Ground CCTV to the Jubilee Reading. Following investigation and a recommendation from the hardware installer, a two year unlimited data plan costing £525.00 plus VAT looks to be the most suitable option. This package also comes with a 14 day money back trial period. The contract can be paid for on a monthly basis.
It was agreed that the Council should opt for this contract. Proposed – Jim Perry, seconded – Robin Dyos.
As a result of changes in the lockdown restrictions on 13th May 2020, one tennis court will be available for hire with some additional regulations in place. Sarah Ashby to carry out a risk assessment for opening in the light of known risks of the Coronavirus.
The second urgent item requiring a decision was the reopening of the Skate Park. Max Jamieson was allowed to comment on the situation to begin with and was then asked as he had declared an interest, to refrain from any further input and not to vote, when the vote was taken. Max Jamieson felt that the lockdown had been prematurely lifted and that he himself would not return to the Skate Park for a further couple of weeks. How ever, he did consider that the Skate Park could and should be open to members of the public with certain rules and guidance in place. He felt that without these rules and guidance, people will still use the skate park but in an unsafe way. Gill Miller agreed that the Skate Park should be open as people will use anyway and by setting rules, made it clear what the Council is allowing and that this would also give clear rules to parents.
Further Councillors spoke of their concerns that difficulties would arise with the children’s play area situated next to the Skate Park, as this has to remain closed. Difficulties in monitoring, ensuring that social distancing and other lockdown restrictions or rules governing the use of the Skate Park were also noted. Liz Swift informed the Group that a discussion had taken place earlier by the Strategy Group and similar concerns were raised. Keeping the Skate Park closed with regular reviews as further information and advice becomes available from the County and District Councils, NALC and SLCC was suggested, with the latest a review being carried out at the next Parish Council meeting on 26th May 2020. A vote was taken, following a proposal for keeping the Skate Park closed until a review at the next Parish Council meeting on 26th May 2020, when hopefully more information and guidance is available. 15 Councillors voted, with 13 being in favour of the proposal and two against.Council therefore resolved that the Skate Park should remain closed until the meeting of the 26th May 2020 when the opening of the Skate Park will be reviewed
The next meeting of the Parish Council will be held on 26th May 2020 at 7.30 pm.
The meeting closed at 8.35 pm.
Signed Dated
Burwell Parish Council
The Jubilee Reading Room, 99 The Causeway, Burwell, CB25 0DU
Notes of the meeting of the Strategy Group (C-19) held on Tuesday 12th May 2020 at 10.30 am.
Meeting and Decision-Making Process
Details of the content of the meeting emailed or posted to all members of the Full Council. Members given the opportunity to respond and make comments in writing declaring any interests, as they feel necessary and for consideration by the Strategy (Covid-19) Group.
The meeting was held virtually with decisions made using delegated powers to the Strategy (Covid-19) Group approved by Council on 23rd March 2020.
Present: Liz Swift (Chair), Robin Dyos, Joan Lonsdale, Michael Swift, Paul Webb, Hazel Williams, Yvonne Rix (Clerk) and Sarah Ashby (Assistant to the Clerk)
Copies of all email responses will be attached to the minutes and retained in the Minute Folder.
050520/1 Planning Applications to be considered at the Full Council Meeting on 12th May 2020
050520/2 Other Planning Matters to be noted at Full Council Meeting on 12th May 2020
050520/3 Planning Application Decisions to be noted at Full Council Meeting on 12th May 2020
050520/4 Tree Works to be noted at Full Council Meeting on 12th May 2020
050520/5 Payments to be considered at the Full Council Meeting on 12th May 2020
050520/6 Other Matters:
The Parish Council needs to acquire a sim card to allow the transfer of data from the CCTV control box at the Recreation Ground to the Jubilee Reading Room. Having considered various options and a recommendation from the company due to install the necessary software, a contract with Vodaphone, which has good coverage in the village and good customer support, appears to be the best option. The Council would need to sign up for a two-year contract and the overall contract cost for the two years would be £525.00 plus VAT. The payment would be paid monthly by DDR or credit card. There is a 14-day free trial and the data level is unlimited. The Group agreed that the purchase of the contract should be raised at the Full Council meeting on 12th May 2020 as an urgent matter.
Yvonne Rix reported that NALC is still recommending that staff work from home where ever possible and that all meetings continue to be held virtually. Yvonne and Sarah will work towards returning back to the Office from 1st June 2020. In order to access virtual meetings once back in the office, the Group agreed that a camera should be purchased for the computer in the rear office. The cost will be between £10.00 and £50.00. The Clerk to organise. Paul Webb also suggested that it may be useful for the Council to consider purchasing a lap top for use by Council staff.
The Group discussed the opening of the Tennis Courts in relation to the changes to the Covid-19 restrictions. There have already been 2 bookings.
It was agreed that the facility should be open for use. Some amendments need to be made on the website, Hallmaster booking system and confirmation email to reflect changes made as a result of the Covid-19 restrictions. Sarah Ashby to draw up a Risk Assessment for opening. The Group agreed that only one court could be booked at any time.
Opening of the Skate Park was also discussed. Concern with the proximity of the play equipment was raised, with the play equipment remaining closed. The Group felt that the Skate Park should remain closed for the time being, with reviews being carried out once further information has been received from ECDC, Cambs County Council, NALC and SLCC and no later than the Full Parish Council meeting on 26th May 2020.
Yvonne Rix asked the Group if quotes should be considered earlier than the next Asset and Environment Group Meeting to carry out the refurbishment of the Public Toilet. The Group agreed that the quotes should be considered at the next Finance and General Purposes Group Meeting.
The meeting closed at 11.20 am
Signed Dated
Burwell Parish Council
The Jubilee Reading Room, 99 The Causeway, Burwell, CB25 0DU
Minutes of the meeting of the Strategy Group (C-19) to be held on Tuesday 5th May 2020 at 10.30 am.
Meeting and Decision-Making Process
Details of the content of the meeting emailed or posted to all members of the Full Council. Members given the opportunity to respond and make comments in writing declaring any interests, as they feel necessary and for consideration by the Strategy (Covid-19) Group.
The meeting was held virtually, with decisions made using delegated powers to the Strategy (Covid-19) Group approved by Council on 23rd March 2020.
Copies of all email responses will be attached to the minutes and retained in the Minute Folder.
Present: Liz Swift (Chair), Robin Dyos, Joan Lonsdale, Michael Swift, Paul Webb, Hazel Williams, Yvonne Rix (Clerk), Sarah Ashby (Assistant to the Clerk)
050520/1 Planning Applications to be considered
|
20/00510/PIP 4 Hythe Lane |
Permission in principle for residential development of two semi-detached dwellings with associated parking to replace existing dwelling and garage |
Clarification required on what is meant by a Planning in Principle application. To be considered at meeting on 12.5.20. |
|
20/00484/FUL 3 Newnham Lane |
Construction of 1 no. three bedroom two storey detached dwelling, garage and associated works |
No Objections but ask that Comments raised by neighbours are given consideration |
050520/2 Other Planning Matters to be noted: - None
050520/3 Planning Application Decisions: - None
050520/4 Tree Works
Notification of approved tree works from East Cambridgeshire District Council - None
050520/5 Payments:
Payments to be considered and if approved to be paid as soon as possible in order to support businesses during the period of Covid-19 restrictions:
|
Payee |
Description |
Amount |
Payment Method |
Approved/Not Approved |
|
Zurich |
Annual Parish Council Insurance |
£5302.27 |
|
Approved |
|
Scribe |
Accounts Software Renewal |
£584.40 |
|
Approved |
|
Mr Groundsman |
Recreation Ground Grass Cutting April |
£533.33 |
|
Approved |
|
Creative Play |
Play equipment Retention |
£1112.92 |
|
Approved |
|
ECDC |
Mandeville Hall Rates |
£664.00 |
DDR 1.5.20 |
Approved |
|
ECDC |
Jubilee Reading Room Rates |
£40.00 |
DDR 1.5.20 |
Approved |
|
ECDC |
Cemetery Rates |
£157.00 |
DDR 1.5.20 |
Approved |
|
ECDC |
Gardiner Memorial Hall |
£190.00 |
DDR 1.5.20 |
Approved |
050520/6 Other Matters:
Following the incidents of stones being thrown and possibly causing damage to the skate park, CCTV footage had been checked. The footage shows a couple of youngsters throwing the stones on to the skate park. Max Jamieson does not consider any substantial damage to have been caused. The Clerk has put a note on Facebook to make people aware that the CCTV has been checked. The Clerk has also asked the Police to carry out some additional patrols of the area. The stones being used appear to have been taken from a drainage channel near to the skate park. Paul Webb and the Handyman have suggested that grass reinforcement mats, similar to those used on the carpark or around the fitness equipment, could be used to prevent access to the stones. The mats could also be grassed over, but still allow drainage of ground water. The cost for this work could be covered by the ECDC CIL 123 funding.
The Clerk confirmed that the Council was unable to access the Governments Covid-19 Rate Relief Scheme for either of the halls as it is a precepting authority.
The Clerk informed the Group that the second keyholder would empty the bins at the Recreation Ground next week whilst the Handyman is on holiday. The Clerk will not be working on Monday.
Paul Webb to transfer the BT hubs for the replacement ones on Thursday.
Hazel Williams reported that in response to comments on Facebook, may be in future years, the cutting of Pound Hill could be left until after the buttercups have died. Liz Swift suggested that Community, Leisure and Sport could possibly consider this at their next meeting.
The Clerk asked how members felt about using the Synology package to enable Councillors to access meeting information. It was agreed that this is probably not the best time to introduce this.
It was agreed that at the meeting of the Full Council on 12th May 2020 that the continuation until May next year, of Chair, Vice Chair, Working Parties, Trustees and Representatives of Outside Bodies should be ratified.
The meeting closed at 11.12 am
Signed Dated
Burwell Parish Council
The Jubilee Reading Room, 99 The Causeway, Burwell, CB25 0DU
Minutes of the meeting of the Strategy Group (C-19) held on Tuesday 28th April 2020 at 10.30 am.
Meeting and Decision-Making Process
Details of the content of the meeting emailed or posted to all members of the Full Council. Members given the opportunity to respond and make comments in writing declaring any interests, as they feel necessary and for consideration by the Strategy (Covid-19) Group.
The meeting was held virtually, with decisions made using delegated powers to the Strategy (Covid-19) Group approved by Council on 23rd March 2020.
Copies of all email responses will be attached to the minutes and retained in the Minute Folder.
Present: Liz Swift (Chair), Robin Dyos, Joan Lonsdale, Michael Swift, Paul Webb, Hazel Williams, Yvonne Rix (Clerk) and Sarah Ashby (Assistant to the Clerk)
280420/1 Planning Applications considered
|
20/00517/LBC The Anchor 63 North Street |
Block up 3 no. internal doorways, new stud wall, relocate cellar, bar servery modifications, internal refurbishment and external redecoration and signage |
No Objections |
|
20/00484/FUL 3 Newnham Lane |
Construction of 1 no. three bedroom two storey detached dwelling, garage and associated works |
Due to the receipt of an email from a resident regarding this application, the Group’s initial comment will not be submitted until consideration can be given to the email at the next meeting on 5th May 2020. |
|
20/00489/FUL 8 Pound Close |
Two storey extension and alterations to existing dwelling |
No Objections |
280420/2 Other Planning Matters to be noted: - None
280420/3 Planning Application Decisions:
|
20/00299/RMA 133 North Street |
Approval of the details for reserved matters for Access, Appearance, Landscaping, Layout and Scale of planning application 19/00185/OUT
|
Approval Noted |
280420/4 Tree Works - None
280420/5 Payments:
Payments considered and approved. Payment to be made as soon as possible in order to support businesses during the period of Covid-19 restrictions:
|
Payee |
Description |
Amount |
Payment Method |
Approved/Not Approved |
|
British Gas |
Cemetery |
£16.87 |
DDR 28.4.20 |
Approved |
|
British Gas |
Jubilee Reading Room |
£21.52 |
DDR 28.4.20 |
Approved |
|
British Gas |
Allotment |
£18.44 |
DDR 28.4.20 |
Approved |
|
Mead Construction |
Cemetery clunch removal |
£240.00 |
|
Approved |
|
Mr Groundsman |
Recreation Ground Grass (Feb) |
£533.33 |
|
Approved |
280420/6 Other Matters:
The Clerk has not yet put anything on Facebook regarding the hedge at the cemetery, but intends to include a more general statement regarding how to find out more about Parish Council decisions etc. when she puts an update on the holding of parish council meetings virtually on to the Burwell Community Page. The way forward with the hedge should be discussed further by the Assets and Environment Group, with advice being requested from the Tree Officer at East Cambs District Council.
The transfer of the freehold of the toilets is due to go ahead on Wednesday 29th April 2020 once the electricity meter has been read. The Clerk confirmed that she would contact the insurance company and arrange for the building to be added to the policy. The handyman will be using part of the building for storage and it is thought that he should be able to remove all of the toilets etc from that end. Any work that he can not do, such as the installation of an electrical socket can be added to the work to be carried out by a building contractor to create the new single unisex toilet in the remainder of the building.
The handyman is on holiday from 11th May until 15th May 2020. It was agreed that the second keyholder could be asked to empty the bins at the Recreation Ground and the Cemetery within his hours during the week to prevent them from getting over filled.
The Group agreed the meeting dates for the next year. In addition to this a Finance and General Purposes Working Group meeting will be held on Tuesday 5th May 2020 at 11.30 am. This will mainly be to look at the Council’s current financial situation and the impact that the coronavirus restrictions will have on Council finances and budget.
It was agreed that the practice meeting being held later today with all Council members should not have a formal agenda. It was noted that no decisions can be made at this meeting.
The Clerk has tried to organise a skip for the removal of the remaining tree stumps in Jubilee Green. Unfortunately skip companies are not happy to take a skip on to grass areas and therefore the skip would have to go on the road. It was agreed that with the current closure of municipal refuse tips, that it was likely that residents use the skip for their own rubbish before the handyman had the opportunity to use it for the purpose ordered for. It was therefore agreed that the removal of the stumps etc. should wait until such time as the restrictions are lifted. The Clerk informed Council that she would keep the insurance company updated.
Some concern has been raised about the level of noise from the solar farm in Factory Road, which is currently undergoing construction and should anyone actually be working on the site during the restrictions. Construction work can be carried out as long as social distancing can be adhered to.
The logistics for getting Exclusive Rights of Burial sign during the restrictions was discussed and a plan arranged to ensure that two councillors, the Clerk and Chair are able to sign prior to being sent out to the next of kin.
Concern has been raised about a notice being put up at Priory Meadow which includes some advertising for the individual’s website. The Chair to investigate over the next couple of days and a letter will then need to be sent to the individual concerned.
A swing has also been put up on one of the tree branches in Priory Meadow. This needs to be removed by the handyman.
One-minute silence was observed by the meeting members at 11 am as a sign of respect for all the NHS Health Workers who have lost their lives as a result of working on the Coronavirus Covid-19 front line.
The next meeting is on Tuesday 5th May 2020 at 10.30 am.
The meeting closed at 11.30 am
Signed Dated
Burwell Parish Council
The Jubilee Reading Room, 99 The Causeway, Burwell, CB25 0DU
Minutes of the meeting of the Strategy Group (C-19) held on Tuesday 21st April 2020 at 10.30 am.
Meeting and Decision-Making Process
Details of the content of the meeting emailed or posted to all members of the Full Council. Members given the opportunity to respond and make comments in writing declaring any interests, as they feel necessary and for consideration by the Strategy (Covid-19) Group.
The meeting was held virtually, with decisions made using delegated powers to the Strategy (Covid-19) Group approved by Council on 23rd March 2020.
Copies of all email responses will be attached to the minutes and retained in the Minute Folder.
Present: Liz Swift (Chair), Robin Dyos, Joan Lonsdale, Michael Swift, Paul Webb, Hazel Williams, Yvonne Rix (Clerk) and Sarah Ashby (Assistant to the Clerk).
210420/1 Planning Applications considered
|
20/00153/OUT Amendment 36 Toyse Lane |
Outline planning application (all matters reserved except access) for the erection of 4 dwellings, following the demolition of No. 36 Toyse Lane, and the construction of a new access. Amendment involves replacing two storey dwellings with single storey dwelling houses to the rear of the application site |
OBJECTION Overdevelopment, increase in traffic on busy road. Contact to be made with the Planning Officer to find out if he is aware of how many bedrooms each of the dwellings are likely to have. |
210420/2 Other Planning Matters to be noted:
|
APP/V0510/W/20/3246815 3 Hall Lane |
Change of use of annexe to residential dwelling including revision to garden and parking arrangements Appeal Start Date 1st April 2020 Representations by 6th May 2020 |
Appeal noted The Group agreed that the Parish Council should submit their concerns regarding the access route to the property being a dead-end byway and setting a possible precedent for further development. All Council objections as per Planning Application
|
210420/3 Planning Application Decisions:
|
20/00236/FUL 35 Kingfisher Drive |
Single storey side extension to form new bedroom |
Approval noted |
|
20/00239/LBC and 20/00238/FUL Tollgate Cottage, 8 Hythe Lane |
Single storey entrance porch to west elevation and replacement of 3 windows to existing kitchen |
Approval noted |
|
20/00235/OUT Land North of 133 North Street |
Construction of 1 no dwelling and garage |
Refusal noted |
210420/4 Tree Works
Notification of approved tree works from East Cambridgeshire District Council - None
210420/5 Payments:
Payments to be considered and if approved to be paid as soon as possible in order to support businesses during the period of Covid-19 restrictions:
|
Payee |
Description |
Amount |
Payment Method |
Approved/Not Approved |
|
British Gas |
GMH |
£484.80 |
DDR 24.4.20 |
Approved |
|
British Gas |
Pavilion |
£167.32 |
DDR 24.4.20 |
Approved |
|
British Gas |
Mandeville Hall Electricity |
£15.04 |
DDR 23.4.20 |
Approved |
|
WAVE |
Water Rates Mandeville Hall |
£129.53 |
DDR 18.4.20 |
Approved |
|
Eon |
Mandeville Hall Gas |
£210.80 |
DDR 22.4.20 |
Approved |
|
Eon |
Street Light Energy |
£43.24 |
|
Approved |
|
ESPO |
Antibacterial Spray |
£13.61 |
|
Approved |
|
Burwell Computers |
Computer set up |
£90.00 |
|
Approved |
The Group discussed the payments for energy at the various properties and it was noted that the next bills should be lower as a result of the facilities not being used due to the lockdown. We are also coming to the end of the contract with British Gas, with new contracts with Corona due to start shortly. The Clerk to arrange for meters to be read at the point of the changeover and to ensure that any over payments for energy are refunded.
210420/6 Other Matters:
1.Staff Update
The Clerk had provided the following information to the Group regarding the furloughing of staff based on information from NALC, SLCC and GOV.UK websites.
We are unable to furlough admin staff or the handyman as salaries are paid from precepted funds of which there has been no loss as a result of the pandemic. Furloughing would result in double taxation and the Council could be seen as profiting from Covid-19. The Key Holders could in theory be furloughed as long as they do not carry out any work for the Council. This is because the income used to cover their salaries is from the hiring of Council facilities. The scheme is currently in place for three months from 1st March and any staff must be furloughed for a minimum period of three consecutive weeks. In most cases Public Authorities, although they are able, are not expected to furlough staff according to the HMRC (Gov.uk) website, as they are providing a public service. Consideration should be given as to whether a member of staff could be deployed to help the parish in any other way whilst the restrictions are in place. NALC states on their website that they cannot be certain that a claim made through the Government Job Retention Scheme by a Council on the grounds that a member of staff has been furloughed through loss of income from hall hire etc would be successful.
The Group agreed unanimously that no staff members should be furloughed, but that the Clerk should look for other duties that the second keyholder could do during the lockdown.
2.Any other urgent matters
The Group noted that there had been several Facebook comments regarding the Council’s intention to replace the Cemetery hedge. The Clerk to put some clarification about replacing the hedge using the Burwell Clerk Facebook link.
There has been some use of the gym equipment and the Skate Park at the Recreation Ground during lockdown. The Clerk to remind people on Facebook that the equipment should not be used. It is thought that all gym equipment has either been cordoned off or has signs on saying that it should not be used. It was suggested that the seconded keyholder could check that the signs and or tape are in place on a Thursday (his working day) and once over the weekend when it is his turn to work.
An application of interest is about to be submitted to the latest County Council grant funding scheme for the Gardiner Memorial Hall. The request will be for £300K.
The handover of the freehold of the toilet block to the rear of the Jubilee Reading Room is imminent.
Creative Play still has some haras fencing to collect from the Recreation Ground.
It was agreed that the next meeting should be held on Tuesday 28th April 2020 at 10.30 am. The Zoom practice meeting with all Councillors has been scheduled for 7.30 pm on Tuesday 28th April 2020.
The meeting closed at 11.22 am
Signed Dated
Burwell Parish Council
The Jubilee Reading Room, 99 The Causeway, Burwell, CB25 0DU
Minutes of the meeting of the Strategy Group (C-19) be held on Tuesday 14th April 2020 at 10.30 am.
Meeting and Decision-Making Process
Details of the content of the meeting emailed or posted to all members of the Full Council. Members given the opportunity to respond and make comments in writing declaring any interests, as they feel necessary and for consideration by the Strategy (Covid-19) Group.
The meeting was held virtually if possible, with decisions made using delegated powers to the Strategy (Covid-19) Group approved by Council on 23rd March 2020.
Copies of all email responses will be attached to the minutes and retained in the Minute Folder.
140420/1 Planning Applications to be considered
|
20/00470/FUL 2a Newnham Lane |
Single storey side extension to form new hallway to connect to proposed garage conversion |
No objections |
|
19/01236/FUL May Cottage, 46 High Street
|
Amendment involving design of single storey rear extension. Proposed single storey rear extension, internal alterations, insertion of new first floor bathroom and window, removal of existing cement render, repairs to masonry and clunch walls, application of new lime-based render with lime was decoration and replacement of plastic and missing rainwater goods with new powder coated metal rainwater goods |
No objections as long asall conditions set by the Conservation Officer are adhered to. |
|
|
|
|
140420/2 Other Planning Matters to be noted:
|
19/01578/RMM Land Adjacent to Melton Farm, Newmarket Road |
Reserved matters for appearance, landscaping, layout and scale of planning application 15/01175/OUM (Phase 1) |
Application withdrawal noted. The Council needs to scrutinise in detail the new application when it is submitted. The Clerk was asked to contact West Suffolk Planning regarding the proposed development in Exning to find out the current situation. |
140420/3 Planning Application Decisions:
|
20/00216/OUT Welsumme Farm, Weirs Drove |
Creation of New dwelling house, comprising of 4+ bedrooms and associated double garage accessed via existing site entrance |
Approval noted |
140420/4 Tree Works
Notification of approved tree works from East Cambridgeshire District Council - None
140420/5 Payments:
Payments to be considered and if approved to be paid as soon as possible in order to support businesses during the period of Covid-19 restrictions:
|
Payee |
Description |
Amount |
Payment Method |
Approved/Not Approved |
|
All Staff |
Salaries Tax NI Superannuation |
TBC |
Pay date 24.4.2020 Figures unavailable due to new tax year being unavailable on software |
Approved subject to figures being emailed to group and that figures are in line with previous months. |
|
Lloyds Bank |
Various |
£TBC |
Direct Payment 17.4.2020 |
Approved £148.98 |
|
Latta Hire |
Public Toilet Jubilee Reading Room |
£151.80 |
|
Approved. Toilet not being used at present. Clerk to ask Latta Hire to remove until such time as required. |
|
Burwell Office Cleaning |
Cleaning of Properties – March 2020 |
£1280.35 |
|
Approved, but Clerk to discuss what work they are carrying out as the halls are closed. |
|
Ridgeons |
Maintenance Materials |
£290.86 |
|
Approved |
|
Sharp (Copier IT) |
Photocopier Contract |
£14.10 |
|
Approved |
140420/6 Other Matters:
The Group noted that Cadent will be carrying out an over ground survey of the mains gas pipe in Jubilee Green at some point between 20th April 2020 and 29th May 2020.
The Clerk has found out from the handyman some of the costs he has to pay for his vehicle which he uses for work. On average he is doing about 28 miles per week which at the rate of £0.45 per mile equates annually to just over £600.00. His costs without fuel and the purchasing of the vehicle or depreciation work out at around £675.00. The Clerk was asked to find out initial costings for the council to provide a vehicle and to find out what other councils in a similar situation do.
Most Councillors have said that they are able to access Zoom. The Clerk expressed that all must access by the link and not by dialling in, as this can incur very expensive charges. A practice meeting involving all Councillors will be held on 28th April 2020 at 7.30 pm, with the first meeting being open to the public on 12th May 2020.
The Clerk to look at the option of furloughing the second keyholder with the Council making up the salary to the full amount as he currently is not able to carry out any work due to the toilets and halls not being in use.
The Clerk was asked to contact builders with regards to the conversion of the public toilet, so that once the freehold has been transferred and coronavirus restrictions have been removed, work can start as soon as possible.
Paul Webb suggested that letters of interest should be sent to the County Council for the latest grant that they have available and also for the Co-op Community Fund.
The next meeting to be held on 21st April 2020 at 10.30 am.
The meeting closed at 11.20am
Signed Dated
Burwell Parish Council
The Jubilee Reading Room, 99 The Causeway, Burwell, CB25 0DU
Minutes of the meeting of the Strategy Group (C-19) held on Tuesday 7th April 2020 at 10.30 am.Meeting and Decision-Making Process
Details of the content of the meeting emailed or posted to all members of the Full Council. Members given the opportunity to respond and make comments in writing declaring any interests, as they feel necessary and for consideration by the Strategy (Covid-19) Group.
The meeting was held virtually, with decisions made using delegated powers to the Strategy (Covid-19) Group approved by Council on 23rd March 2020.
Copies of all email responses will be attached to the minutes and retained in the Minute Folder.
070420/1 Planning Applications to be considered There were no Planning Applications to be considered
070420/2 Other Planning Matters to be noted:
|
20/00211/FUL 20 Murton CloseConstruction of a two-bedroom single storey dwelling. |
Application withdrawn |
Withdrawal noted |
|
APP/V0510/W/19/3239625 (Appeal Decision) 19/00996/OUT Land South of 76 Low Road Appeal dismissed |
The construction of five 2/3/4/5-bedroom dwellings and two 4/5-bedroom self-builds |
Decision noted |
070420/3 Planning Application Decisions:
|
19/01564/FUL Breach Farm, Ness Road |
Erection of farm office, parking and associated works |
Approval noted |
|
20/00170/FUL The Red House Day Nursery, 90 High Street |
Minor alterations including new entrance door and window and reduce existing window on side elevation |
Approval noted |
|
20/00161/FUL The Barn, Pantile Lane |
First floor extension and box dormer to the rear of the property |
Approval noted |
070420/4 Tree Works
Notification of approved tree works from East Cambridgeshire District Council
|
20/00234/TRE Greenacre 117a North Street |
G1 2x Maple trees – Fell as causing a nuisance to 117 North Street and damaging boundary wall T1 Ash tree – Fell as caused damage to garage wall, roof and boundary wall T2 Cherry – Fell as dead along boundary with 119 North Street |
Approval noted |
070420/5 Payments:
Payments considered and approved to be paid as soon as possible in order to support businesses during the period of Covid-19 restrictions:
|
Payee |
Description |
Amount |
Payment Method |
Approved/Not Approved |
|
Stockdale |
Initial Costings GMH Project |
£2520.00 |
|
Approved (Bacs 1) |
|
British Gas |
Jubilee Reading Room Gas |
£133.89 |
Direct Payment 16.4.2020 |
Approved |
|
Mr Groundsman |
Recreation Ground Grass Cutting |
£533.33 |
|
Approved (Bacs 2) |
|
ESPO |
Cleaning Materials |
£112.42 |
|
Approved (Bacs 3) |
|
ECDC |
Rates Jubilee Reading Room |
£39.20 |
Direct Payment 1.4.2020 |
Approved |
|
ECDC |
Rates Mandeville Hall |
£664.84 |
Direct Payment 1.4.2020 |
Approved |
|
ECDC |
Rates Gardiner Memorial Hall |
£186.20 |
Direct Payment 1.4.2020 |
Approved |
|
ECDC |
Rates Cemetery |
£158.85 |
Direct Payment 1.4.2020 |
Approved |
|
Debbie Cawley |
Mileage |
£27.00 |
|
Approved (Bacs 4) |
|
Martyn Wright |
Mileage |
£39.60 |
|
Approved (Bacs 5) |
|
George Rowland |
Mileage and phone |
£85.15 |
|
Approved (Bacs 6) |
070420/6 Other Matters:
The Group agreed that if the scheme goes ahead then a donation of £100 should be made. This amount is lower than in previous years as the Group are aware that the Council needs to be mindful of the effect that the loss of income from the hiring of halls as a result of the Coronavirus will have on the Council’s overall budget.
The Clerk alerted that Group that spare plots in the Cemetery may need to be used for bodies from outside of the area as a result of the pandemic. This would also include pre purchased graves. The Group agreed that there was no need for visiting restrictions to be placed on the Cemetery over the Easter period, as residents in general are adhering to the social distancing guidelines.
It was agreed that the Clerk should send a letter of support for the proposed Chancery development in Exning.
A request to use the kitchen at Mandeville Hall during the Coronavirus restrictions for commercial purposes was refused. It was noted that the Kitchen is not built to commercial standards.
Liz Swift asked the Group to think of options available to Council to cover vehicle costs incurred by the handyman. This will be discussed in more detail at the next meeting.
The Clerk confirmed that it is now legal to hold Parish Council meetings virtually. Agendas only need to be posted on the Council’s website. Meetings have to be conducted in a way that members of the public and press can attend. The Clerk suggested that the first virtual meeting of the Full Council could be held on Tuesday 12th May at 7.30 pm. A practice session, as advised to be held by NALC, could be organised for 28th April to resolve any issues that arise with the system without members of the public being present.
The 2020 Regulations which cover virtual meetings remains in place until 7th Mary 2021, although could be ended earlier by government if restrictions are ended. Under the regulations it is now not necessary for the Annual Meeting of the Parish Council to be held, with all Officers (Chair and Vice Chair) remaining in Office until May 2021. The Group agreed that this was the best way forward to provide continuity during these uncertain times.
The next Strategy C-19 Group meeting will be held on Tuesday 14th April 2020 at 10.30 am.
The meeting closed at 11.15 am.
Signed Dated
Please note that all Minutes on this website are draft Minutes due to be approved at the following meeting. For a copy of the approved Minutes, Working Group notes, Action Sheets and any other items referred to in the Minutes, please contact the Parish Clerk on 01638 743142 or email burwellpc@burwellparishcouncil.gov.uk.
Extraordinary meeting 23rd March 2020
Meetings held in 2019
29th May 2018 - Minutes (Planning Only)
29th May 2018 - Agenda (Planning Only)
8th May 2018 - Minutes - Annual Meeting of the Parish Council
8th May 2018 - Agenda - Annual Meeting of the Parish Council
3rd October 2017 - Minutes - Extraordinary Meeting
3rd October 2017 - Agenda - Extraordinary Meeting
Minutes of Meetings held in 2015
For Minutes of previous meetings not shown above, please contact the Parish Clerk.
Back to Meeting Information
BURWELL PARISH COUNCIL
The Jubilee Reading Room
99, The Causeway, Burwell Cambridge. CB25 0DU
Telephone/Fax 01638 743142
E Mail burwellpc@burwellparishcouncil.gov.uk
Minutes of the Meeting of Burwell Parish Council held virtually using Zoom* at 7.30p.m. on Tuesday 12th May 2020.
*(The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) Regulations 2020,
Also present County Councillor Joshua Schuman and one member of the public.
FC/120520/1 Apologies
Apologies for absence were received from Derek Reader, District Councillors Lavinia Edwards and David Brown.
FC/120520/2 Declarations of any interests known to Councillors
Max Jamieson declared an interest in matters relating to the Skate Park at the Recreation Ground.
FC/120520/3 Approval of Minutes of the following meetings:
The minutes of the Full Council meeting held on 10th March were approved. Proposed by Paul Webb and seconded by Hazel Williams.
The minutes of the following meetings were approved. Proposed by Brenda Wilson and seconded by Don Harrison.
Extraordinary Meeting on 23rd March 2020
Strategy Group C-19 Meeting on 31st March 2020
Strategy Group C-19 Meeting on 7th April 2020
Strategy Group C-19 Meeting on 14th April 2020
Strategy Group C-19 Meeting on 21st April 2020
Strategy Group C-19 Meeting on 28th April 2020
Strategy Group C-19 Meeting on 5th May 2020
FC/120520/4 (The Local Authorities and Police and Crime Panels (Coronavirus)
(Flexibility of Local Authority and Police and Crime Panel Meetings) Regulations 2020,
Council noted the removal of the requirement to hold statutory meetings as follows:
The Annual Parish Meeting
The Annual Meeting of the Parish Council
The following were ratified with the exception of the trustees for Pauline’s Swamp, which
according to the trustees document can only be agreed by the trustees. Michael Swift as out
going Chairman of the Trustees recommended that the Trustees should ratify the positions in
the same way as the Council has ratified officers and representatives.
Ratification for Chair, Vice Chair, Working Groups, Trustees of Burwell Day Centre, Representatives of Outside Bodies as at 23rd March 2020 to continue until the next Annual Meeting of the Parish Council to be held in May 2021.
FC/120520/ 5 County and District Reports
Written reports had been received from District Councillor David Brown and County Councillor Joshua Schumann. Councillor Schumann promised to forward a further report to the Council in the next few days covering the day to day operations of the County Council.
Councillor Schumann explained that there would be delays in asphalt work to the roads as a result of difficulties in getting supplies during the lock down. He acknowledged receipt of an application of interest for community capital grant funding for the Gardiner Memorial Hall. The County Council are in discussions with the Scouting Organisation about possible use of the old Fire Station building. County Council Staff and Councillors have been assisting with supporting the vulnerable during the Covid-19 pandemic and members were asked to let the Council know if they felt any one had been missed out.
FC/120520/6.1 Planning Applications
Council considered the following Planning Applications:
20/00483/FUL 16 Parsonage Lane
Construction of 2 bedroom, two storey detached dwelling and associated works (resubmission of withdrawn 20/00001/FUL)
Objection – Support of neighbours objections and concern that residents affected by the proposal in Parsonage Close had not been notified.
20/00473/FUL 35 North Street
To install 4 garden buildings in grounds of listed house, comprising of wooden ship lap garden shed, aluminum/acrylic glazing greenhouse, wooden summerhouse and “Victorian Wall Garden” style wooden greenhouse
No objection as long as the buildings remain for domestic purposes
20/00510/PIP 4 Hythe Lane
Permission in principle for residential development of two semi-detached dwellings with associated parking to replace existing dwelling and garage
No objections
FC/120520/6.2 Planning Decisions from District Council
Council noted the following Planning Decisions:
19/01236/FUL and 19/01237/LBC May Cottage 46 High Street – Approval
Proposed single storey rear extension, internal alterations, insertion of new first floor bathroom with window, removal of existing cement render, repairs to masonry and clunch walls, application of new lime-based render with lime wash decoration and replacement of plastic and missing rainwater goods with new powder coated metal rainwater goods.
20/00268/FUL 33 Kingfisher Drive – Approval
Proposed demolition of existing rear gable and erection of two storey rear extension and internal alterations
19/01602/VAR Old Dairy Barn, Ness Road - Approval
To remove Condition 10 (The occupation of the dwelling shall be limited to a person solely or mainly working at Nesslands Kennels and Cattery, Ness Road
FC/120520/6.3 Trees/Environment
Notification of approved (ECDC) tree works - None
FC/120520/7 Finance
Consideration of payment to the following:
|
British Gas |
Cemetery Chapel Final Bill |
£95.73 |
||
|
British Gas |
Pavilion/Recreation Ground Final Bill |
£31.99 |
||
|
British Gas |
Gardiner Memorial Hall Final Bill |
£36.14 |
||
|
British Gas |
Mandeville Hall Final Bill |
£15.24 |
||
|
Latta Hire |
Balance of Toilet Hire |
£75.90 |
||
|
G Rowland |
Mileage |
£57.25 |
||
|
Salaries, Tax, NI, Superannuation |
£6,426.99 |
|||
|
Lloyds Bank |
Various administration and supplies |
£240.49 |
||
|
Total Payments |
£6,979.73 |
|||
|
|
|
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All payments were approved. Proposed – Don Harrison, seconded Jenny Moss.
FC/120520/8 Action Points Update
The following updates were noted:
The £7707.90 Section 106 money for the CCTV System at the Recreation Ground has been received. The last update on the Burwell to Exning cycleway had been forwarded to members of the Council. No workings days at Pauline’s Swamp have been held and the meeting due to be held on 2nd April 2020 had been cancelled and is due to be rearranged. The freehold of the toilets to rear of the Jubilee Reading Room has now been transferred to the Parish Council.
The latest proposal for remedial work needed to prevent the ceiling of room one at Mandeville Hall has been checked by Gawn Associates and his comments are due to be passed on to Smithers Purslow. The MVAS sign is still situated in Swaffham Road, but is not operational as the battery needs to be changed and this has not been possible during lockdown. The County Council Highways Dept. has been contacted to find out if any amendment could be made to the Memorandum of Understanding covering MVAS Units so that batteries can be changed and the units moved whilst meeting social distancing requirements during lockdown.
FC/120520/9 Group Reports
Consideration of notes from the Finance and General Purposes Meeting held on 5th May 2020
Council noted the report from the Finance and General Purposes Meeting convened to consider the current financial position and the likely affect that the loss of income as a result of not being able to hire out the halls due to Coronavirus would have on this year’s budget. It will be necessaryto carefully monitor budgets during the year.
FC/120520/10 Parish Reports: -
Weekly Property Reports
The Clerk reported that the handyman and keyholder had continued to carry out regular checks on properties and assets and that nothing had arisen which required Council’s attention.
FC/120520/11 Other County & District Matters: -
Council noted the following Temporary Traffic Order:
1. CCC Street Works Application for Temporary Traffic Order at Various
Roads and Footways East Division
FC/120520/12 Other Reports - None
FC/120520/13 Correspondence - None
FC/120520/14 Consideration of the following items:
The Chair informed Council that two matters had arisen since the agenda had been issued which required urgent attention. The first being the purchase of a contract for a sim card for the transfer of data from the Recreation Ground CCTV to the Jubilee Reading. Following investigation and a recommendation from the hardware installer, a two year unlimited data plan costing £525.00 plus VAT looks to be the most suitable option. This package also comes with a 14 day money back trial period. The contract can be paid for on a monthly basis.
It was agreed that the Council should opt for this contract.
Proposed – Jim Perry, seconded – Robin Dyos.
As a result of changes in the lockdown restrictions on 13th May 2020, one tennis court will be available for hire with some additional regulations in place. Sarah Ashby to carry out a risk assessment for opening in the light of known risks of the Coronavirus.
The second urgent item requiring a decision was the reopening of the Skate Park. Max Jamieson was allowed to comment on the situation to begin with and was then asked as he had declared an interest, to refrain from any further input and not to vote, when the vote was taken. Max Jamieson felt that the lockdown had been prematurely lifted and that he himself would not return to the Skate Park for a further couple of weeks. However, he did consider that the Skate Park could and should be open to members of the public with certain rules and guidance in place. He felt that without these rules and guidance, people will still use the skate park but in an unsafe way.
Gill Miller agreed that the Skate Park should be open as people will use anyway and by setting rules, made it clear what the Council is allowing and that this would also give clear rules to parents.
Further Councillors spoke of their concerns that difficulties would arise with the children’s play area situated next to the Skate Park, as this has to remain closed. Difficulties in monitoring, ensuring that social distancing and other lockdown restrictions or rules governing the use of the Skate Park were also noted. Liz Swift informed the Group that a discussion had taken place earlier by the Strategy Group and similar concerns were raised. Keeping the Skate Park closed with regular reviews as further information and advice becomes available from the County and District Councils, NALC and SLCC was suggested, with the latest a review being carried out at the next Parish Council meeting on 26th May 2020
A vote was taken, following a proposal for keeping the Skate Park closed until a review at the next Parish Council meeting on 26th May 2020, when hopefully more information and guidance is available. 15 Councillors voted, with 13 being in favour of the proposal and two against.
Council therefore resolved that the Skate Park should remain closed until the meeting of the 26th May 2020 when the opening of the Skate Park will be reviewed
The next meeting of the Parish Council will be held on 26th May 2020 at 7.30 pm.
The meeting closed at 8.35 pm.
Signed Dated